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Graduate Student/Faculty Collaborative Research Grant

Graduate Student and Faculty Collaborative Research grants are designed to support research projects carried out by graduate students. Projects must provide students with a meaningful research experience, with the student assuming the principal role and the faculty or teaching academic staff member serving as a mentor. The student must write the proposal, using the advice and technical expertise of the mentor as a guide.

Award Information

The program consists of Summer and Academic Year research grants.

The Summer Research Grant provides a $3,000 stipend* to the student and up to $500 for supplies and expenses for full-time research (40 hours/week) during the eight-week summer term. The stipend will be paid in two equal payments after the submission of acceptable interim and final reports. The project period may be extended beyond the summer if additional time is required to complete the project, but no additional financial support will be granted beyond the initial award amount. The maximum period for extension is one semester.

The Academic Year Research Grant provides a $3,000 stipend* to the student and up to $500 for supplies and expenses for research beginning no later than September 15 and ending no earlier than the following May 15. The student is expected to work an average of at least 10 hours per week on the research project. The stipend will be paid in four installments after the submission of acceptable interim and final reports.

* NOTE: Stipends will be paid through student payroll, so income tax will be withheld. If the student receives a summer research grant and is not taking classes during the summer, Social Security is also withheld.

Eligibility Information

General Requirements: The student must be in good academic standing. The student must also be admitted to candidacy in a degree program no later than the end of the interim preceding the award (special students are not eligible) OR have completed 15 graduate credits by the end of the interim preceding the award. If the credit alternative is chosen the award will be made contingent upon successful completion of the necessary courses and will be verified after final spring grades are issued. Students must complete at least 4.5 credits of graduate coursework per semester during the Spring term preceding the award and the Fall term of the same calendar year.

Summer Research Grants: Students must be enrolled for the fall term following the award.

The Academic Year Research Grant: Students must complete at least 4.5 credits of graduate coursework per semester during the period of the award. Students must earn course credits and pursue the award work simultaneously

Application Deadline

Please check back soon for the application deadline for the 2017–2018 summer and academic grants.

Submission Guidelines

Each student may submit only one grant proposal. A total of two applications (one undergraduate and one graduate) per mentor is allowed. Proposals should be doubled-spaced and include a title/abstract page, a narrative (including graphics) not exceeding five (5) pages, references as appropriate and a mentor support letter. Proposals over the page limit or in unreasonably small font will be automatically rejected. The student must write the proposal with their mentor acting as an editor/advisor. The narrative should be written in non-technical language and include:

  • A statement of the research problem to be addressed
  • A description of how the research will be carried out
  • A description of the student’s motivation to pursue this research
  • A description of how the student’s background makes this project feasible
  • A time line for completion of the project
  • A description of the expected outcomes from this project
  • If applicable, a supplies and expenses budget summary/justification

NOTE: A one page supporting statement by the faculty mentor is required, but this does not count toward the five page limit.

Do NOT include vitae or resumes. However, this program does not require that the review process be double-blind. If they wish, proposers may identify themselves in the proposal, references or mentor letter. If proposers wish to remain anonymous they must avoid identifying themselves in the proposal, references or mentor letter. The part of the submission form with proposer information is not available to reviewers. Reviews will be anonymous.

Proposal Evaluation Criteria

Reviewers from multiple disciplinary backgrounds will be reading your proposal, and scoring it on how well it answers the following questions:

  • Research question/creative goal: What are you trying to accomplish in this project? What is the hypothesis you want to test, or the theorem you want to prove, or the issue you want to examine, or the creation you want to develop? What is the state of knowledge within the discipline and what new learning or new knowledge will the project result in? In most fields answering the last question will require a summary of the current literature supported by a reference list. If this is not appropriate you will need to make it clear why it is not appropriate?
  • Methodology/design: How will the project be carried out? What scientific, statistical, or other scholarly or artistic techniques will it involve? Have you spelled out in clear detail the steps you’ll take? Is it clear how these steps will lead you to answer your research question or reach your creative goal? How many of these steps will you be doing on your own?
  • Motivation: Why is this project worth doing? Why should you be the one doing it? How does this project tie into the classes you’ve taken, your background, and your interests? How does this project tie into your future career goals?
  • Feasibility: How has your coursework prepared you for this project? What knowledge/skills/training does the project require to be completed? How much of this knowledge/skills/training do you already have? How will you acquire the knowledge/skills/training that you don’t yet have? What faculty assistance or oversight will you need? What faculty assistance or oversight do you expect to receive?
  • Timeline: Over what time period will the project be carried out? How much time per week will you spend on the project? Roughly how long will each step in your methodological design take you?
  • Outcomes: What shape will this project’s outcomes take? Will you be writing a research paper or developing a creative work? Will the resulting product be presented to an audience (e.g. at an undergraduate research conference or a musical recital) or displayed for viewing (e.g. in a poster session or at an artistic exhibition)? Please Note: You are required to present the results of this work at the UW Oshkosh Celebration of Scholarship Event during the Spring of next academic year.
  • Clarity and presentation: How neat and well written is your proposal? Your proposal will be read by reviewers outside of your discipline – do you make your proposal clear to them? Do you avoid excessive jargon? Do you define your terms or concepts clearly? Is the organization, spelling, grammar, readability and clarity of your proposal acceptable?
  • Budget: If money for supplies and expenses are requested the expenditures should be listed and justified.
  • Mentoring support: The final page of your submission must be a one-page statement, written by your mentor, stating his or her willingness to serve as your mentor; assuring reviewers that you authored the research proposal; discussing your ability to carry out the project; discussing his or her ability to mentor your project; and describing what your mentor will be doing to support this research project.

Reporting Requirements

Your due dates will be specified when your grant is awarded. For Summer Research Grants, one interim report and a final report are required. For Academic Year Research Grants, three interim reports and a final report are required.

Each report should not exceed one page. Please avoid technical language and address the following points:

  • Activities and accomplishments to date
  • Problems encountered (if any)
  • Activities to be completed by the next report date (except for final report)
  • Significance of the project outcomes to date.

The report must be written by the student and signed by both the student and primary mentor. The Office of Student Scholarly and Creative Activities will follow up with each mentor to identify project outcomes and successes. This information will be used to promote the Graduate Student-Faculty Collaborative Research Program.